Terms & Conditions

Chris Humphreys Photography Ltd – Terms & Conditions (Updated 2025)

Version: August 2025
These Terms govern all commissions with Chris Humphreys Photography Ltd (“Photographer”). By booking, the Client agrees to these Terms. They are subject to UK law (Scotland) and do not affect statutory consumer rights where applicable.

 

1. Copyright & Usage Licence – Still Images

1.1 All images remain the copyright and intellectual property of Chris Humphreys Photography Ltd. No rights are transferred unless expressly granted in writing and subject to full payment.
1.2 The Client receives a non-exclusive, non-transferable licence for the specific uses agreed in writing. Unless otherwise agreed, this includes:

• Print media: brochures, catalogues, signage, business stationery, reports, packaging, magazines.

• Digital media: website, social media, presentations, online editorials (not exceeding 2000px longest side, embedded in layouts).

1.3 Usage by third parties (e.g., architects, developers, contractors, estate agents, press) requires a separate licence and fee.
1.4 No images may be sold, sub-licensed, rented, shared, or altered (other than standard cropping/resizing) without prior written consent.
1.5 Metadata, copyright notices and credits must not be removed. Online use should, where practical, include “© Chris Humphreys Photography Ltd | www.chrishumphreys.net”. 

Or preferably provide a mention to social media pages on the relevant platforms:

Instagram: www.instagram.com/chris.humphreys.photography

LinkedIn: www.linkedin.com/company/chris-humphreys-photography

Facebook: www.facebook.com/ChrisHumphreysPhotography

 

2. Video Usage

2.1 All video footage remains the copyright and intellectual property of Chris Humphreys Photography Ltd.
2.2 The Client is granted a non-exclusive, non-transferable licence to use delivered video content only for the purposes, territories, platforms and durations agreed in writing.
2.3 Unless otherwise agreed, this includes internal use, the Client’s website, organic social media, and PR. Paid advertising, broadcast, resale, or third-party use each require a separate licence and fee.
2.4 Video content may not be re-edited, altered, or combined with other footage in a misleading manner without prior written consent, save for minor cuts or resizing for platform requirements.
2.5 Third parties (such as contractors, developers, or agents) must obtain their own licence to use the video content.

 

3. Virtual Tours

3.1 Virtual tours are provided “as is” and remain the copyright of the Photographer.
3.2 The Client is granted a non-exclusive, non-transferable licence to use the tour for its own commercial digital channels. Third-party use requires a separate licence.
3.3 Hosting is included for 12 months from delivery. Renewal is chargeable annually. Failure to renew before expiry may result in removal of the tour. The renewal charge is subject to inflationary increases at the photographers disretion.
3.4 The Photographer is not liable for outages, hosting provider failures, or future web-technology changes affecting tour functionality.
3.5 Tours may contain discreet branding or watermark.

 

4. Client Responsibilities

4.1 The Client is responsible for obtaining all permissions for access, photography, and inclusion of branding, artwork, or persons.
4.2 The Photographer accepts no liability for copyright or privacy issues relating to venue content.
4.3 The Client indemnifies the Photographer against claims arising from failure to obtain such permissions.

 

5. Site Readiness and Additional Editing Charges

5.1 The Client acknowledges that all quoted Fees are based on the understanding that the building or property will be photography-ready at the agreed shoot time. Spaces should be clean, tidy, and free from construction materials, tools, clutter, or other obstructions that may detract from the final images.
5.2 If the Photographer is required to spend significant time rearranging, cleaning, or otherwise preparing the space prior to shooting, or if excessive post-production editing (e.g., removal of unwanted objects, clutter, or construction works) is necessary, the Photographer reserves the right to charge an additional hourly fee at their standard editing rate.
5.3 These additional charges will be discussed with the Client where practical prior to proceeding.

 

6. Fees, Payment & Expenses

6.1 Quotes are valid for 30 days and based on the Client brief. Additional requests or changes may incur extra costs.
6.2 A booking is confirmed only upon written confirmation and, if requested, a deposit.
6.3 Invoices are due within 14 days. Late payments accrue statutory interest and compensation under the Late Payment of Commercial Debts (Interest) Act 1998.
6.4 Travel, accommodation, assistants, props and other expenses will be recharged at cost unless otherwise agreed.

 

7. Cancellations & Postponements

7.1 Once confirmed, bookings are firm.

7.2 The Photographer may reschedule due to illness, unsafe conditions, or events beyond control, with liability limited to re-scheduling.

 

8. Delivery & Acceptance

8.1 Standard delivery is via secure download usually within 7–10 business days unless otherwise agreed.
8.2 Errors or defects must be notified within 5 business days of delivery; otherwise, work is deemed accepted.
8.3 RAW files remain the property of the Photographer and are not supplied unless agreed.

 

9. Promotional Use

Unless agreed otherwise in writing, the Photographer may display selected works for self-promotion (website, social media, awards, portfolios). Sensitive projects may be embargoed by agreement.

 

10. Limitation of Liability

10.1 The Photographer’s liability is capped at the value of the Fees paid for the specific commission.
10.2 The Photographer is not liable for consequential losses, business interruption, or loss of profit.
10.3 Nothing excludes liability for death, personal injury caused by negligence, or other non-excludable liabilities.

 

11. Data Protection (UK GDPR)

11.1 The Photographer and the Client will each comply with their respective obligations under the UK GDPR and the Data Protection Act 2018 when processing personal data in connection with this Agreement.
11.2 The Photographer will process personal data (such as contact details, access details, and images where individuals may be identifiable) only for the purposes of providing services, managing the contract, and legitimate business administration.
11.3 Where the Client provides personal data of third parties (e.g., occupants, staff, visitors), the Client warrants it has a lawful basis to share such data and will provide those individuals with any required transparency information.
11.4 Deliverables may contain images of identifiable individuals. It is the Client’s responsibility to ensure the lawful basis for capture and intended use of such images (including consents or notices where required).
11.5 The Photographer’s Privacy Notice, which explains how personal data is handled and individuals’ rights, is available at: [insert URL].
11.6 The Photographer will take reasonable technical and organisational measures to safeguard personal data but cannot guarantee security of data transmitted electronically beyond its reasonable control.
11.7 In the event of a personal data breach affecting the other party, each party will notify the other without undue delay and cooperate as required by law.

 

12. Governing Law

These Terms are governed by the laws of Scotland and subject to the exclusive jurisdiction of the Scottish courts.

 

13. Consumer Clients (where applicable)

If the Client is a consumer:

• They may have statutory rights under the Consumer Rights Act 2015.

• For online/off-premises contracts, a 14-day cancellation period under the Consumer Contracts Regulations 2013may apply, which can be waived if services begin immediately on request.